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7 Things Highly Productive People Do

You have more important things to focus on than, um, focusing. Get back on track with these tips.

You probably don’t want to admit it but you love distractions. In fact, just like monkeys, you get a shot of dopamine every time something pulls you in another direction. Why do you think you check your email so much?

Want to be more productive and get your focus back? There are no secret tricks here… do one thing at a time. Stop multitasking—it’s just another form of distraction.

Easier said than done, I know.

Recently I sat down with Tony Wong, a project management blackbelt whose client list includes Toyota, Honda, and Disney, to name a few. He’s an expert in keeping people on task, so I thought he’d be a good person to ask.

Here are his tips for staying productive:

  1. Work backwards from goals to milestones to tasks. Writing “launch company website” at the top of your to-do list is a sure way to make sure you never get it done. Break down the work into smaller and smaller chunks until you have specific tasks that can be accomplished in a few hours or less: Sketch a wireframe, outline an introduction for the homepage video, etc. That’s how you set goals and actually succeed in crossing them off your list.
  2. Stop multi-tasking. No, seriously—stop. Switching from task to task quickly does not work. In fact, changing tasks more than 10 times in a day makes you dumber than being stoned. When you’re stoned, your IQ drops by five points. When you multitask, it drops by an average of 10 points, 15 for men, five for women (yes, men are three times as bad at multitasking than women). 
  3. Be militant about eliminating distractions. Lock your door, put a sign up, turn off your phone, texts, email, and instant messaging. In fact, if you know you may sneak a peek at your email, set it to offline mode, or even turn off your Internet connection. Go to a quiet area and focus on completing one task.
  4. Schedule your email. Pick two or three times during the day when you’re going to use your email. Checking your email constantly throughout the day creates a ton of noise and kills your productivity.
  5. Use the phone. Email isn’t meant for conversations. Don’t reply more than twice to an email. Pick up the phone instead. 
  6. Work on your own agenda. Don’t let something else set your day. Most people go right to their emails and start freaking out. You will end up at inbox-zero, but accomplish nothing. After you wake up, drink water so you rehydrate, eat a good breakfast to replenish your glucose, then set prioritized goals for the rest of your day. 
  7. Work in 60 to 90 minute intervals. Your brain uses up more glucose than any other bodily activity. Typically you will have spent most of it after 60-90 minutes. (That’s why you feel so burned out after super long meetings.) So take a break: Get up, go for a walk, have a snack, do something completely different to recharge. And yes, that means you need an extra hour for breaks, not including lunch, so if you’re required to get eight hours of work done each day, plan to be there for 9.5-10 hours.
Article By Ilya Pozin 
 
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Anilesh Yadav, IIM Ahmedabad
 
Nehul Malhotra, IIM Ahmedabad
Rachit Agrawal, NMIMS, Mumbai
Anmol Arora, IIM Ahmedabad
Sandip Shinde, Dr.Moonjee Institute of Management Studies, Nashik
Kunal Khilar, IIM Ahmedabad
Nikhil Dilip Ghare, Welingkar Institute of Management Development & Research, Mumbai
Anadi Mitra, IIM Ahmedabad
Rushi Thakar, IIM Ahmedabad
Meeth Gill, Goa Institute Of Management
Ankur Prabhakar, Balaji institute of Telecom Management, Pune
NIKITA SOMANI, Balaji institute of Telecom Management, Pune
Rahul Shanbhogue, Welingkar Institute of Management Development & Research, Mumbai
Rahul Ranjan , IIM Ahmedabad
Ashish Gautam, Balaji Institute Of Modern Management, Pune
Sharad Jain, Balaji institute of Telecom Management, Pune
Atulya Ojha, IIM Ahmedabad
Tuton Naik, IIM Ahmedabad
Nikhil Khemani, Welingkar Institute of Management Development & Research, Mumbai
H. Abhinav Gokari, IIM Ahmedabad
Mohit Garg, IIM Ahmedabad
Raju Kumar, Goa Institute Of Management
Ankita Gupta, IIT Gandhinagar
Sharada Amulya Tadimeti, Welingkar Institute of Management Development & Research, Mumbai
 
East
S.Sandhya, IIM Shillong
Dhivya Ravikumar, IIM Shillong
Shubham Agarwal, IIM Shillong
Subhankar Padhi, IIM Shillong
Garima Dhiman, Xavier Institute of Management, Orissa
Sudipta Das, Xavier Institute of Management, Orissa
Mritunjay Choudhary, IIM Shillong
Debashish Rout, Xavier Institute of Management, Orissa
Jayant Kejriwal, IIM Shillong
Anil Kumar Jagirdar, IIM Shillong
Ankush Saraff, IIM Shillong
Kaushalendra Sharan Jngabahdur, Xavier Institute of Management, Orissa
Swati Agrawal, Xavier Institute of Management, Orissa
debanjoli Sinha, IIM Shillong
Vikas Goyal, Xavier Institute of Management, Orissa
Umang Kulshrestha, IIM Shillong
Binayak Acharya, Xavier Institute of Management, Orissa
Hitesh R. Agarwal, Xavier Institute of Management, Orissa
  
North 
Shruti Sood, University Business School, Panjab University, Chandigarh
Yashu Kapoor, Echelon Institute Of Technology, Faridabad, Haryana
Abhishek Gupta, Echelon Institute Of Technology,Faridabad, Haryana
Akash Tyagi, Echelon Institute Of Technology, Faridabad, Haryana
Pushkar Kathuria, Echelon Institute Of Technology, Faridabad, Haryana
Shahnaz Chaudhary, Army Institute Of Management And Technology, Uttar Pradesh
Rohit Singh, Meerut Institute Of Engineering And Technology, Uttar Pradesh
Shubham Dang, Meerut Institute Of Engineering And Technology, Uttar Pradesh
Anusha Padi, Army Institute Of Management And Technology, Uttar Pradesh
Harmeet Kaur, Army Institute Of Management And Technology, Uttar Pradesh
Padmakar Ojha, Echelon Institute Of Technology, Faridabad, Haryana
Kailash .D. Agarwal, Echelon Institute Of Technology, Faridabad, Haryana
Sandeep Kaur , Army Institute Of Management And Technology, Uttar Pradesh
Pradeep Paul, Echelon Institute Of Technology, Faridabad, Haryana
Ruchi Jain, Echelon Institute Of Technology, Faridabad, Haryana
Akinchan Saxena, Meerut Institute Of Engineering And Technology, Uttar Pradesh
Baneet Singh, Guru Tegh Bahadur Institute Of Technology, New Delhi
Karishma Dhingra, Echelon Institute Of Technology, Faridabad, Haryana
Nikita Garg, Echelon Institute Of Technology, Faridabad, Haryana
Asim Ashirbad Mishra, Army Institute Of Management And Technology,Uttar Pradesh
 
South 
Sai Prasad Viswanathan, IIM Banaglore
Rishi Milind Patil, IIM Banaglore
Unnikrishnan Nair, T A Pai Management Institute, Manipal
Saurav Khurana, IIM Banaglore
Daksha Ballal , St.Josephs College Of Business Administration, Bangalore
Neel Jadhav, T A Pai Management Institute, Manipal
Kaza SreeRam Prasad, T A Pai Management Institute, Manipal
Sukanya Bose, T A Pai Management Institute, Manipal
Gurkirat Singh, IIM Banaglore
Rohan Dayal, IIM Banaglore
Paminderjit Sunner, T A Pai Management Institute, Manipal
Viral Shah, IIT Madras- MBA, Chennai
Namrata Keshwala, IIM Banaglore
Anant Sethi, T A Pai Management Institute, Manipal
Narla Ramkumar, Gitam University, Hyderabad
Bhavya Sindhu M., IIM Banaglore
Sangeetha Kesav, IIM Banaglore
Venkatesh S, IIM Banaglore
H.Prasad Nayak, T A Pai Management Institute, Manipal
Varun Thamba, Loyola Institute of Business Administration
Anant Srivastava, T A Pai Management Institute, Manipal
R.Sai Prasad Reddy , Gitam Hyderabad Business School, Hyderabad
S.Krishna Chaitanya , Gitam Hyderabad Business School, Hyderabad
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